The Virtual Meeting Guide: Dos and Don’ts of Video Conferencing

Video Conferencing has become the new normal. Here are some handy tips to navigate virtual meetings successfully.

Updated
COVID-19
2 min read

Video Producer: Hera Khan
Video Editor: Varun Sharma

Video conferencing is nothing new, but right now it pretty much seems like what our lives are all about. So, whether it’s the morning meeting with your team, an important client discussion, or a presentation, here are a few pointers to help you gracefully navigate the new reality of work from home and digital meetings.

Video conferencing etiquette.
Video conferencing etiquette.
Illustration: Erum Gour

We may be working from home, but we are still working. Therefore, like with all meetings, it is important to respect everyone’s time. Come prepared for the meeting, have a clear agenda that you want to follow on the call and most importantly remember that some video meetings can be emails or offline conversations. So decide whether the agenda is worth getting a bunch of people to log into a call.

Respect everyone’s time.
Respect everyone’s time.
Illustration by Erum Gour

Find a location that is quiet enough for you to log in from and also looks decent enough for it to not be a distraction for others, like a really messy room. If you have kids and/or pets at home, try and keep them out of the meetings, as adorable as they are.

Find the ideal place to log in from.
Find the ideal place to log in from.
Illustration: Erum Gour

A video conference with multiple people can become a messy affair, if there isn’t some order to the proceedings. If you are not speaking, keep your microphone on mute, that is basic. And if you want to interject, wait for your turn to speak or use the chat option to ask for a chance to speak. Speaking over each other is a formula that has never really been productive.

Make sure everyone gets heard.
Make sure everyone gets heard.
Illustration by Erum Gour

And finally, dress for your audience. Your team or your friends may be okay to see you in your sweatpants, your boss or your client may not be. Assess your audience’s expectations and choose an outfit accordingly. To be on the safer side, dress as you would at work, at least the top half.

Dress for your audience.
Dress for your audience.
Illustration: Erum Gour

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